How to Build an Effective Content Strategy Workflow

Content sits at the heart of any digital marketing strategy. To attract specific audiences, you need to connect with them through engaging content. Developing a high volume of meaningful content can take time, and without proper guidance, it can often fall short. 

That is why writers will often utilise a comprehensive content strategy workflow. Continue reading more from The Author’s Pad, and elevate the results of your copywriting projects with a winning content strategy workflow. 

What Is a Content Strategy Workflow and How Does It Work?

When working with a team of people on content creation, it is essential to establish an efficient workflow that ensures all content is consistent in layout and quality. When navigating through your website feels disjointed with varying written tones and styles, and there is no clear brand voice running through your content, customers may lose trust in your brand.

A content strategy workflow outlines each step in the content creation process, as well as the roles of your team members and their responsibilities within the project. Using a content strategy workflow ensures that your content production process runs smoothly and that your team is constantly producing quality content on time. 

Each business has its own methods of developing an effective content strategy, with some elements depending on content type and team structure. However, you can take several general steps to build your own content strategy workflow that suits your brand’s needs. 

Case Study

Without clear guidance, John’s team of copywriters is producing inconsistent content that lacks focus and direction. 

By developing a comprehensive content strategy workflow, John was able to bring the team together and provide them with a plan for creating, writing, and publishing content to reach specific goals. 


7 Steps to Building a Successful Content Strategy Workflow

A well-structured workflow can give your team direction, leading to an efficient content creation process and, in turn, better content. Using our 7 simple steps, you can build a solid content strategy workflow that sets your teams up for success.

1.  Outline Your Goals

The first step is understanding why you produce content and what you want to achieve. Defining your goals can help you see the bigger picture and understand the best way to reach those targets. 

Of course, as the business develops and grows, so will your goals. Be adaptable and flexible with the targets you set for yourself, and encourage your team to be versatile when creating content. No structure stays the same for too long, especially in the ever-changing digital landscape. 

Set basic starting-line goals at first, and develop them into more specific targets as you go. Such goals may include:

  • Increasing brand awareness.

  • Educating customers on products or services.

  • Driving organic traffic to your website. 

  • Developing brand loyalty with customers. 

The goals you set will be highly specific to your business. That way, you can refine a process that helps your writers generate unique, interesting, and informative content. 

2.  Conduct A Content Audit

After defining your goals, you now need to work toward achieving them. A content audit is a process used to analyse, repurpose, and optimise existing content on your website to ensure that they align with your newly set goals. 

By systematically reviewing all the content on your website, you can assess which content needs improvement and whether it can be repurposed to reach those targets. Take note of your changes and use this information to help future content development. 

3.  Identify Your Buyer Persona

Without knowing who you are writing content for, it is difficult to create enticing content that targets a specific audience. Developing a buyer persona can help you understand precisely who you are trying to reach with your content and the best way to convert them into customers. 

For example, perhaps you want to target a specific age group or expand your reach into new markets. Finding what resonates with the people you are targeting is an excellent way to develop exciting content that generates readers into long-term customers. 

4.  Generate Ideas

The next step is ideation. It is best to brainstorm ideas well ahead of producing your content so that you can assess and evaluate how well it will work once published. Generating ideas should utilise creativity so you can come up with broad topics that produce an expansive list of possibilities. 

There are a few ways to give your research and idea generation some direction. The first is through thorough keyword research. You can use various tools to analyse trending keywords and find a gap in the market, such as Surfer SEO.

5.  Organise Content Ideas

Begin fleshing out your agreed-upon content ideas using a structured and visual guideline. By doing this, you can ensure that your ideas are translated well into actual content and reach the intended goals for your project. Refine your list of target keywords that you wish to rank for in your content, and ensure that they are listed in your content strategy.

You can browse through multiple keyword research tools at The Authors Pad. These helpful tools allow you to save time and view any emerging trends. Developing a content calendar is an excellent way of organising content ideas and outlining details of a project, such as who is working on what content and when the expected deadlines are. 

A collaborative programme such as Google Suite allows teams to work together on a project in real time so that everyone stays on the same page. 

6.  Create and Publish Content

Now that your plan is in order, it is time to get to work! When writing content, ensure that the team is optimising their work using tools such as Surfer SEO to get the best results. You should keep the tone of voice consistent throughout each piece and always strive to develop creative and engaging ideas. 

Be consistent and regularly upload content to your website, blog, or social media page. Have clearly defined deadlines and upload dates to ensure that you always have content ready to go. Promoting your content on social media is an excellent way to get a wider audience to notice your brand and its messages. 

7.  Measure Results

The final step in creating a solid content strategy workflow is to determine the results of your strategy. Measure ROI and refer to any quantifiable outcomes, such as leads and conversion rates, to assess the success of your efforts. 

As the industry changes, your results may start to become less effective. By actively monitoring and adjusting your content, you can ensure it stays relevant, up-to-date, and accurate.

Key Fact

According to HubSpot, website traffic is a top key metric for measuring the success of your content. 

Start driving more traffic to your website by developing a clear content strategy workflow and producing engaging content through a structured process.


Final Thoughts

If you are looking to scale your digital marketing efforts with a comprehensive content strategy workflow, there is no better place to start than right here! At The Authors Pad, we strive to help copywriters take the next step in their careers. 

With a polished content strategy workflow, you and your team can start creating energetic, original content that hits your business goals. Save time and money by developing your content strategy workflow today!

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