The Benefits of a Content Calendar for Your Content Strategy

Marketing is an essential part of any successful digital marketing strategy, and it's estimated that businesses will allocate around 13% of their total budget to content in 2023. But with so much content being created, how do you ensure your content stands out? How do you know that you are delivering relevant, engaging content to customers - right when they need it the most?

The answer is simple: create a content calendar. A content calendar is a strategic tool that allows you to plan, organize, and track all your content in one place. It gives you a bird’s eye view of what content is being created, when it’s going to be published, and who is responsible for creating it.

Creating a content calendar will help you stay organized and on track with your content marketing efforts - and we have put together everything you need to know about the benefits this can offer your business and the best ways to put your own content calendar together.

What Is A Content Calendar?

So, just what do we mean by a content calendar? As the name suggests, a content calendar is a schedule of all your content, organized into an easy-to-understand format. It should include the titles, topics, and formats of the content being created, as well as when it will be published, who will create it, and what goals it should achieve.

Content calendars allow you to plan ahead for upcoming events or campaigns and provide structure for your overall content strategy. They are also the key to staying organized and on track with all your content marketing efforts.

Key Fact

According to research, content marketing has the potential to generate up to three times as many leads as traditional outbound marketing, but costs 62% less - this makes it hugely appealing for businesses, and a content calendar helps you make the most of it.


Benefits of A Content Calendar

A content calendar offers many benefits to businesses, no matter their size or industry. Here are some of the biggest advantages that having a content calendar can offer:

Improved Efficiency

A content calendar allows you to easily organize and plan upcoming content. This means that you can reduce the risk of missed deadlines, and ensure that content is always created when it's needed.

Increased Collaboration

With all content tracked in one place, a content calendar makes it easy for teams to collaborate on projects. It also provides everyone with an overview of what is being created - so there is less scope for duplication or confusion between team members - use tools such as Trello or Asana to share your content calendar, and ensure that the whole team is on the same page.

Easier Tracking of Performance

A content calendar also allows you to track the performance of your content, giving you a better understanding of what is working - and what isn’t. This will help you to refine your strategy and make better decisions about future content efforts.

Keeps You Organized

It sounds obvious, but one of the key benefits of a content calendar is that it will help you stay organized and on track with your content marketing efforts. All the information you need is in one place, making it easy to spot any changes or delays - which can be invaluable when trying to meet tight deadlines.

Helps Your Content Stand Out

Having a content calendar allows you to plan ahead for upcoming events or campaigns, giving you the opportunity to create content that stands out from the crowd. This can be invaluable when it comes to engaging with customers and growing your business, as you can target their interests and be more creative with the content you produce.

Create Higher Quality Content

With a content calendar, you’ll have the ability to create higher-quality content. Planning ahead will give you enough time to think through concepts and come up with engaging ideas that will help your audience connect with your brand, and will give you the chance to use tools such as Grammarly and Copyscape to ensure that you are providing high-quality, accurate and professional content, as well as ensuring that this is optimized for search with tools such as SurferSEO and SEMRush.

Key Fact

30% of business owners stated that quality content was the single most important factor in their success - by ensuring that content is the best it can be using a content calendar, businesses can maximize the potential of their content marketing strategy.


Creating Your Content Calendar

Now that we have discussed why having a content calendar is important, let's take a look at the best ways to put one together.

Set Your Goals

Before you start creating your content calendar, it’s essential that you have an understanding of what you want to achieve with your content. This will help you to create content that is tailored towards achieving those goals - and will also allow you to measure the success of your content.

Brainstorm Content Ideas

Once you have a clear understanding of your goals, it’s time to start brainstorming content ideas. Think about the topics that your audience are interested in, as well as any upcoming events or campaigns that you could create content around. It’s also important to consider what format would be most effective for each piece of content - for example, blogs as opposed to videos. Make a list of all the content ideas you have, as this will form the basis of your calendar.

Assign Dates and Deadlines

Once you have a list of content ideas, it’s time to start assigning dates and deadlines. Think about when each piece of content should be created and published - and make sure that everyone involved is aware of their roles and responsibilities. It can be helpful to look at the deadline for a particular piece, and work backwards from this date - consider when you would like the final proof to be uploaded, when the first draft needs to be done, and so on. 

This will help to ensure that everything is ready before the deadline, and reduce the risk of a last-minute rush.

Map Content To Your Goals

Once you have a list of content ideas, it’s time to start mapping them to your goals. This is where having a content calendar comes in handy - you can easily track which pieces of content are linked to which goals, and keep an eye on progress towards those goals.

Case Study

A digital marketing firm, Way With Words, wanted to create a content calendar in order to manage their content strategy more effectively. The goal was to increase engagement and drive more traffic to their site. After brainstorming, the team created a spreadsheet to keep track of the content they had planned, along with deadlines and assigned roles. They also added additional columns to track performance and measure results.

After implementing their new content calendar, Way With Words saw an increase in engagement and website visits. They also found that tracking content was much easier and faster, as everything was organized in one place. They were able to more easily measure the success of each piece of content, and adjust their strategy accordingly, and very quickly saw their profits soar, and their customer retention rate skyrocket.


What Format Should My Content Calendar Take?

You may be wondering what format your content calendar should take. There is no right or wrong answer here - it all depends on the size of your team, how many pieces of content you are creating each month, and how detailed you need the calendar to be.

It’s best to experiment with different formats until you find one that works for you. Some popular options include:


A spreadsheet is a great option for tracking detailed information on your content calendar - such as deadlines, topics, and assigned roles. You can also easily add additional columns to track performance and analyze results. However, it can be difficult to get an overview of the bigger picture when using a spreadsheet.

Kanban Boards

Kanban boards are great for getting an overview of your content calendar, as you can easily see what needs to be done and who it’s assigned to. You can also add additional columns to track performance or deadlines.

Project Management Software

Project management software such as Trello or Asana is very useful for tracking larger projects - such as content campaigns. It allows you to assign tasks to team members, track progress, and set deadlines - all within one platform.

Final Thoughts

By creating a content calendar, you can easily track the progress of your content strategy and measure the success of each piece of content. It’s important to experiment with different formats until you find one that works for you and your business - but once you have a system in place, it will be much easier to plan, track, and measure your content.

With our tips, you put together your own content calendar, based around the unique needs of your business, and measure success in no time.

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