The Ultimate Guide to Productivity Tools for Copywriting

Are you a copywriter looking for ways to increase your productivity? Are you feeling overwhelmed by trying to find the right tools to make your job easier? Look no further!

This guide provides an in-depth look at the best productivity tools available for any copywriter. From task-management apps to content libraries, you'll find everything you need to become a more efficient and successful copywriter.

What Is Copywriting?

Copywriting involves creating written content that aims to persuade readers to take a certain action; this could be buying a product, or trying a service. It is commonly utilised in marketing and advertising campaigns and requires the use of storytelling techniques to be effective. In many cases, copywriters may also produce content for various mediums such as websites, blogs, and printed materials.

What Skills Do Copywriters Need?

In order to excel as a copywriter, you may find it helpful to possess a variety of skills, including:

Excellent Writing Skills

Copywriters require strong writing and editing abilities to allow them to effectively communicate with their intended audience, and produce compelling and engaging content.

Creative Thinking

Copywriters need to be creative and possess a skill set that enables them to generate fresh ideas and develop concepts, ensuring that their work remains unique, engaging and exciting for readers and audiences.

Research Skills

Effective copywriters will be able to make the most of research techniques to identify their target audience, and be able to then source and reference credible information accurately, and in the correct format where necessary. Making the most of tools such as Google Scholar and Lexis Nexis can aid in locating relevant articles, books, and studies for use as references in writing.

Time Management

Efficient management of resources is crucial for meeting deadlines in copywriting, which can be a time-consuming process. Time-tracking tools like Stay Focused and RescueTime can aid in monitoring task-specific time allocation, allowing you to stay on top of your workload and meet all your deadlines.


Proofreading is an important step in the copywriting process, and tools such as Grammarly and Hemingway Editor can help you identify any mistakes or typos before submitting your work - this will ensure that your copy is error-free.

Analytical Skills

Copywriters are required to analyse data, interpret trends, and provide recommendations based on their findings, in order to develop copy that is more impactful and resonates with the target audience. This means that you not only need to be able to find information but also to analyse and interpret it accurately to use in your work.

Marketing Knowledge

Having a fundamental grasp of marketing principles and strategies is crucial for copywriters to create optimised copy for SEO and other marketing objectives.

Key Fact

Studies show that 74% of all readers will notice any spelling or grammatical errors that are left in your copy after it is published - avoid embarrassment by investing in the best proofreading tools.

What Are Copywriting Tools?

Copywriting tools are valuable resources that can enhance a copywriter's work by providing task tracking, document organisation, content library creation, client collaboration, and other helpful features. Making the most of these tools can increase efficiency and productivity, allowing more time to be devoted to producing persuasive copy that resonates with the intended audience.

The Best Tools For Copywriters

Creating an organised and efficient work environment can enhance productivity for copywriters. Various productivity tools are available to manage tasks, store documents, and collaborate with others. To ensure that your work is of the highest quality, here are some recommended tools to consider.


The task-management app allows for the efficient organisation of tasks, notes, and ideas across multiple devices through synchronisation. You can work from anywhere in the world, and ensure that projects are always up-to-date and ready for collaboration.

Google Docs

This word-processing program operates in the cloud, and enables real-time collaboration with colleagues and clients, making it easier to share notes and updates wherever you are in the world.


This popular project management tool enables the division of key tasks into smaller units, as well as allowing users to monitor progress, making it easier to keep track of and manage projects.


Grammarly is a comprehensive spelling and grammar checker that will ensure all your pieces are accurate and well-written, allowing your work to appear professional and accurate.

Content Libraries

To save time when writing copy, many copywriters make use of content libraries like Unsplash, Pexels, or Canva. These libraries provide free images and graphics that can be used in your projects.


In some cases, you may have a project which requires very specific formatting. Title Case is a useful tool that helps you convert sentences into the correct capitalization format.

SEMrush Writing Assistant

This AI-powered tool can help you optimise your copy for SEO and make sure that it's keyword-rich - a very important consideration if you are looking to rank highly in search engine results pages.


This readability testing tool allows you to quickly check if your text is easy to comprehend. You can even set specific goals such as grade level or target audience to tailor your writing to a specific audience.


This is a great resource that can help you to find rhymes, quotations and homophones to use in your work - perfect for poets and lyricists.

SEO Powersuite

This comprehensive SEO tool helps you to track your rankings, optimise content for keywords, and identify weak spots on your website. It's an invaluable asset for any copywriter looking to rank highly in search engine results pages.

Key Fact

According to experts, most readers only consume around 20% of all information that is included on a page - if your article or post is not easy to read and scan, you are more likely to lose the attention of your reader.

What Are The Benefits of Using These Tools?

There are a number of benefits to using copywriting tools, and these include:

Organise Projects

Project management tools like Trello and Asana enable users to divide tasks into smaller components and monitor their progress, promoting organisation and productivity during the copywriting process. This allows work to be completed promptly and effectively, making it easier to meet deadlines and manage projects.

Case Study

During a significant project which incorporated multiple participants working from every corner of the planet, it became clear to the project manager that things were slowly spiralling out of control. Documents were being mislabelled and misplaced, deadlines were being ignored, and key elements of briefs and important information were being missed - and all directly due to poor communication.

By adding Trello to the team, things changed overnight. Projects could be organised in tables, deadlines set and highlighted, and files shared and stored in a single, secure location that was accessible to each and every team member. Peace was restored, stress levels returned to something approaching normal, and a calm victory settled over the writers. At long last, the project was at peace.


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