Write Like a Pro: 7 Best Productivity Tools for Copywriters

Are you struggling to keep up with urgent deadlines? Need help planning your workflow? Whatever your issue is with staying on track, finding ways to streamline the copywriting production process is essential for getting the most out of your day.

To stop you from feeling overwhelmed, we’ve put together a comprehensive guide of our favourite tools that can improve work rates, benefit productivity, and promote better relationships with key copywriting clients.

Top 7 Tools for Copywriting Success

Whether you’re hoping to create a better work-life balance or simply get more done each day, here are 7 of the best online copywriting tools to add to your kit:

#1 StayFocusd

Around 20 to 25% of adults across the world have admitted that they are chronic procrastinators. If you’re a copywriter juggling multiple clients and often heavy workloads, this can be particularly detrimental to your productivity, the quality of the content you produce, and your mental health.

StayFocusd is a tool designed specifically to counteract time-wasting practices. This browser extension works by limiting the amount of time writers spend on distracting websites, allowing you to block certain pages, subdomains, or entire sites.

Once your allotted time on these sites is up, StayFocusd will make them inaccessible for the rest of the day, so you’ll have no choice but to focus on the most important tasks at hand.

#2 Grammarly 

Although it's normal to make a few errors when producing content, having multiple spelling or grammatical mistakes on web pages can cost clients dearly. For instance, one study of more than 5000 site visits found that bounce rates increased by 85% compared to typo-free landing pages.

To prevent this, get to grips with a tool like Grammarly. This can increase your productivity levels by running multiple checks on everything from grammar and word choice to tone, passive voice, and conciseness. Pasting your copy into this tool will therefore reduce editing time, allowing you to create high-quality work with minimal errors.

3. Google Docs

This may seem like an obvious one, but where you create your content really counts when it comes to productivity. A platform like Google Docs is perfect for copywriters as it’s free, and allows you to keep every piece of work in one place.

With its suggestion, comments, and live update features, Google Docs also encourages collaboration with clients, therefore smoothing the process of communication and making the necessary edits. 

To reduce editing time even further, add Grammarly as a browser extension to your Google documents. The tool will highlight any mistakes as you go, which can help you become more aware of and tackle recurring errors within your content.

4. A Soft Murmur

If a lack of concentration is keeping you from combatting low productivity rates, A Soft Murmur may be the tool for you. 

This online background noise generator is especially effective in loud environments, as it eliminates unpleasant sounds and allows you to tune into your work. The app offers 8 to 12 white noise options to transform your office into anything from a relaxing coffee shop to a cosy sanctuary shielding you from a storm.

5. Todoist

Todoist is a task management tool designed to help you efficiently juggle your workload and prioritise the most important tasks throughout the working day.

As soon as you begin typing, the tool’s natural language recognition feature will instantly fill your to-do list so that you can quickly transfer tasks onto the page and clear your mind. It will also automatically sort tasks into today, upcoming, and custom filter views, move tasks into projects, and set up reminders ahead of time.

Finally, with Todoist you’ll have the option to create a shared space and collaborate with clients, so there’s no chance of missing those all-important deadlines.

6. Trello

We may be dealing with the written word each day, but not every copywriter enjoys writing lists. So, if you’re more of a visual person, try using Trello to ensure that you’re allocating enough time to every task.

Based on the Japanese Kanban system, Trello brings all of your tasks together on one handy board, allowing you to properly see and plan out your content. You can also create multiple boards for each project, which is particularly great when managing several clients or projects with many pieces of content due. 

7. SEMRush

For clients looking to build their online presence, and copywriters hoping to elevate the effectiveness of their content with minimal effort, SEMRush is an ideal productivity tool.

The main goal of this online visibility management software is to help your content rank higher on search engine results pages (SERPs). It does this by conducting thorough keyword analysis to determine their search volume, ensuring that you understand the client’s market and can write with relevant industry terms. 

Using tools like SEMRush means you won’t need to spend so much time scanning competitors’ websites to develop a successful content writing strategy

Ready to Boost Your Productivity?

Whether you're looking to kickstart your career or are a seasoned copywriter, harnessing the power of productivity tools to support your writing process is one of the best ways of developing great client relationships.

For more tips and resources on improving productivity and building better industry knowledge, visit The Author’s Pad, a community created especially for copywriters.


What Tools Should Every Copywriter Have?

One of the most basic, yet important tools a writer should have is a grammar-checking tool such as Grammarly. Plagiarism and AI-checking software are also essential for producing original content that clients can use to meet their business goals. Other crucial programs include SEO tools like SEMRush, time-management tools, and an organiser such as Trello.

How Can a Copywriter Be More Productive?

To stop procrastination and get more work done in less time, stop pointless scrolling by making your workspace a phone-free zone. Use a plug-in such as StayFocusd to block time-wasting websites, and write a to-do list with the most important tasks prioritised. Finally, improve your concentration by taking frequent breaks throughout the day.

What are the 4 C’s of Copywriting?

The 4 C’s for copywriters are clear, concise, compelling, and credible. These are guiding principles that encourage effective and productive writing, whilst allowing you to create copy that is reliable, relevant, and trustworthy. This allows writers to effectively engage, persuade, and relate to readers. 

What Will Good Copywriters Always Focus On?

To ensure that the language and tone of your work are relevant, great copywriters should always be thinking about the needs, wants, and pain points of their target audience. They should also have a good grasp of the latest SEO principles and search engine guidelines, along with excellent research and communication skills.

Related articles:

  • Copywriting Skills

    How To Build a Portfolio That Will Make You Stand Out

    In a saturated copywriting field, stand out with a killer portfolio. Impress clients, boost credibility, and elevate success with our guide!

  • Copywriting Skills

    Editing Tips for Polishing Your Copywriting Skills

    Editing is crucial for copywriting success, ensuring clarity and coherence. This guide offers tips to master editing and perfect your skills.

  • Copywriting Skills

    The Benefits of Copywriting Skills in Resume Building

    Mastering copywriting skills boosts resume by showcasing expertise in engaging writing. Discover key responsibilities, top skills and resume tips.

  • Copywriting Skills

    4 Benefits of Using Video in Your Copywriting Portfolio

    Enhance your copywriting portfolio with engaging videos to captivate audiences, showcase personality, and attract potential clients effortlessly.

  • Copywriting Skills

    5 Copywriting Techniques That Elevate Your Resume

    Confidently navigate the job market! Master copywriting for impactful resumes—unleash persuasive content to stand out and secure your dream role.

  • Copywriting Skills

    The Benefits of Using Interactive Elements in Your Copywriting Portfolio

    Enhance your portfolio with interactive copy! Discover the power of clickable content, animations, and transitions for a compelling showcase.

  • Copywriting Skills

    5 Top Mistakes to Avoid When Building a Copywriting Portfolio

    Navigate the copywriting terrain wisely! Discover the 5 pitfalls to avoid when crafting your portfolio for a successful journey.

  • Copywriting Skills

    The Authors Pad - Content Guidelines

    Authors Pad connects and supports copywriters in career growth, from beginners to those advancing to senior roles.

  • Copywriting Skills

    3 Ways Proofreading Can Help You Connect with Your Copywriting Audience

    Proofreading is crucial in copywriting—refining your message, resonating with readers, driving action. Learn the three ways it connects for success.

  • Copywriting Skills

    5 Common Grammatical Errors to Watch for in Copywriting Proofreading

    Even seasoned writers err too. Microsoft backs the backspace key as a writer's ally. Uncover common copywriting mistakes in proofreading.

  • Copywriting Skills

    The Psychology Behind Proofreading and Copywriting

    Uncover the psychology of proofreading and copywriting for irresistibly compelling content. Elevate your work, deliver results for clients.

  • Copywriting Skills

    17 Tools to Enhance Your Copywriting Workflow

    Supercharge your copywriting game with 17 essential tools! Elevate productivity and efficiency across your workflow for unparalleled writing success.

  • Copywriting Skills

    The Benefits of Google Alerts for Copywriting Inspiration

    Google Alerts is a free service that allows you to receive notifications when new content related to the topics you have specified appears online.

  • Copywriting Skills

    The Benefits of Using Your Portfolio to Show Your Niche Expertise

    We have put together all the tips you need to make your portfolio stand out and work for you which you can showcase to employers and clients.

  • Copywriting Skills

    The Importance of Diversifying Your Portfolio as a Copywriter

    Understand why diversifying and expanding your portfolio are some of the important steps in establishing yourself as a copywriter.

  • Copywriting Skills

    The Benefits of Google Analytics for Copywriting ROI

    When it comes to measuring the success of your copywriting efforts, Google Analytics is one of the most powerful tools available.

  • Copywriting Skills

    The Relationship Between Proofreading and SEO in Copywriting

    Proofreading is a critical task that should always be carried out during the final stages of editing.

  • Copywriting Skills

    How to Create a Copywriting Portfolio That Gets You Noticed

    The key to getting yourself noticed as a professional copywriter is to create an impressive copywriting portfolio.

  • Copywriting Skills

    Copywriting vs Resume Writing: What's the Difference?

    Learn the differences between copywriting vs resume writing as we define each process and explore how you can use your copywriting skills.

  • Copywriting Skills

    The Benefits of Outsourcing Proofreading for Copywriting Projects

    Outsourcing is the term for sending tasks to independent professionals so they can complete them on your behalf.

  • Copywriting Skills

    The Importance of Google Docs for Collaborative Copywriting

    Google Docs is an excellent option for achieving effective collaborative copywriting with no extra cost.

  • Copywriting Skills

    Why Your Portfolio Is Your Best Marketing Tool as a Copywriter

    A portfolio is a collection of samples of your writing that you can present to clients, like a resume for someone looking for a full-time job.

  • Copywriting Skills

    Why Proofreading is Essential for Successful Copywriting

    Explore everything there is to know about proofreading and its importance in the copywriting world.

  • Copywriting Skills

    Work Smarter, Not Harder: Productivity Tools for Copywriting Success

    Finding productive methods to streamline how you tackle writing tasks is fundamental and can significantly improve your daily work schedule.

  • Copywriting Skills

    How to Write a Great CV When You Have No Experience

    Learn how to value yourself when you don’t have any work experience yet - write an impressive CV and market yourself as a valuable worker.

  • Copywriting Skills

    Proofreading vs Editing: Understanding the Difference in Copywriting

    Proofreading and editing are both crucial writing stages, but they involve different processes. Know their difference.

  • Copywriting Skills

    The Role of Proofreading in Copywriting for E-commerce

    Proofreading is an important part of the copywriting process for any e-commerce business and can make or break the content's success.

  • Copywriting Skills

    The Impact of Proofreading on Your Copywriting Reputation

    A closer look at the impact of proofreading on your copywriting reputation and the tips and tricks that you can use to ensure your work is error-free.

  • Copywriting Skills

    How to Develop an Editing Checklist for Copywriting Projects

    Having an editing checklist can be the difference between creating a great piece and producing something that needs more work. Learn how.

  • Copywriting Skills

    The 5 Benefits of a Strong Copywriting Portfolio

    Creating a strong portfolio with samples that present your many writing abilities is the only way to show potential employers exactly what you can do.

  • Copywriting Skills

    5 Creative Ways to Organise Your Copywriting Portfolio

    There are five organising options available for portfolios, the most suitable one depends on personal style and the nature of clients and projects.

  • Copywriting Skills

    The Benefits of Google Analytics for Measuring Content Success

    Google Analytics is a valuable tool that allows you to measure the effectiveness of online content.

  • Copywriting Skills

    Top Copywriting Strategies for an Effective Resume

    Writing a compelling and professional resume is key to landing an interview and getting your foot in the door.

  • Copywriting Skills

    The Importance of Visuals in Your Copywriting Portfolio

    Copywriting portfolios are essential for any freelancer looking to showcase their skills and demonstrate their value to potential clients.

  • Copywriting Skills

    How to Use Google Drive to Streamline Your Copywriting Process

    With Google Drive's intuitive interface and vast array of features, it can help you save time and be more productive.

  • Copywriting Skills

    How Google Maps Can Enhance Your Local Copywriting Strategy

    Are you looking for an effective way to enhance your local copywriting strategy? Google Maps may be your secret weapon.

  • Copywriting Skills

    The Benefits of Auditing Your Content for Improved Copywriting

    Conducting a content audit is a helpful way to improve your writing, as it can reveal areas for improvement.

  • Copywriting Skills

    The Value of Consulting in Developing Your Copywriting Career

    An aspiring copywriter needs to understand why consulting is one of the best ways to start your journey as a copywriter.

  • Copywriting Skills

    The Importance of Editing in Copywriting for B2B and B2C

    Editing is critical for any written message to succeed. We have put together all you need to know about the significance and importance of editing.

  • Copywriting Skills

    How to Edit Your Way to Great Copywriting

    Editing is an essential part of the writing process and knowing how and when to edit can help you create a copy that is super effective.

  • Copywriting Skills

    How to Master Proofreading for Better Copywriting

    Mastering the proofreading process can be difficult, but with a few helpful tips, you can make sure that your copywriting is of the highest quality.

  • Copywriting Skills

    Why Portfolio Building Is Crucial for Every Aspiring Copywriter

    A portfolio is a selection of a writer's past work highlighting their skills to clients to demonstrate their abilities and work history .

  • Copywriting Skills

    How to Use Copywriting Skills to Improve Your Resume

    Discover the importance of using your copywriting skills to improve your resume.

  • Copywriting Skills

    The 4 Benefits of Proofreading in Copywriting

    Proofreading is something that can guide us to success in our writing, helps us to improve quality, remove mistakes and more.

  • Copywriting Skills

    5 Effective Ways to Catch Errors and Improve Your Copywriting with Proofreading

    Tips to know the five effective ways to save your craftsmanship from taints such as repetitive words and spelling mistakes.

  • Copywriting Skills

    How to Develop a Proofreading Checklist for Copywriting Projects

    Read this article to learn all you need for the ultimate proofreading checklist.

  • Copywriting Skills

    Feature Story Ideas: How to Write Them and Get Hired

    Feature stories are a great way to get your name and work out there. They can also help your career in journalism

  • Copywriting Skills

    How to Write the Perfect Blog Post Title (including examples)

    Blog posts remain popular even though blogging has been around for over two decades. Many content marketers spend considerable time

  • Copywriting Skills

    Ultimate Guide to Tone of Voice Examples

    Humans have evolved to take in everything from body language and facial expressions to voice tones to help them understand others.